Many businesses in the world today operate on networked systems that allow shared access of much information in order to streamline various processes. This is a wise decision on behalf of business owners as it saves a lot of time (and time is money in the world of business) that employees would otherwise spend waiting for various files to download onto their individual computer systems. The problem is that this also presents a logistical security nightmare for many reasons.
The first reason that often comes to mind is a computer virus. Once one computer in the network is infected it’s a very slow business day, week, or month all around and in some cases an extremely expensive problem to fix. Many businesses have established policies in order to minimize these risks. If your business does not have a security protocol in place for not only preventing viruses but also handling the aftermath of viruses, it is time to talk with your IT department or contact an IT specialist from outside the company in order to establish protocols and procedures to combat the risks that viruses pose to productivity and the valuable information held within your companies computer systems.
Regular back ups of the computer systems is another issue that many people do not consider when it comes to the security of computers for their businesses. However, stuff happens. Hard drives crash and servers die horrific yet spectacular deaths. The unfortunate truth is that these things never happen at opportune times (because there is never a good time for the computers of any business to go down). The lag time however can be greatly reduced if a business creates daily backups of all computer systems. This can be done in a matter of minutes each day and can save months of work trying to retrieve the information should the unthinkable happen. It is well worth the costs and time involved to back up your computers each and every day as part of your company’s security routine.
Visitors. Most businesses have venders and clients in and out all the time. Many of these visitors have laptop computers and need Internet access. Rather than allowing these visitors computers to have access to the information that your business allows to employees it is best to have an external Internet source for visiting computers that is completely separate from the network shared by employees. While it would be wonderful if we lived in a world in which we could trust visitors but the truth is we can’t. Not only are visitors not above sabotaging the competition they are also not above trying to steal your secrets as well as the new products that are in the pipelines. For this reason it is wise to pay the price for having an internal network and an external network for your business.
Remote access. This is something that many companies offer employees as a way of allowing them to work from home on occasion during family emergencies and even after hours. Many employees see this is a perk and more and more businesses are allowing this sort of access. The problem is that not all employees are as security conscious, as they should be. Discuss with the IT experts in your company or those you consult how to minimize the risks involved in providing this ‘perk’ to employees. There are ways that can be incorporated that limit the access to information that individual employees have while working remotely that still allow them to access the files that are relevant to their specific tasks and responsibilities with a password or code. Find out what will suit the security needs of your company best and implement that system.
The information age poses new risks for businesses at every turn in order to make up for the added conveniences. Be sure that your business takes the necessary steps to insure maximum security when it comes to the computers that make life so much easier.